Call for Abstracts
WLC 2025 Call for Abstracts is Open!
KEY DATES:
| Call for Abstracts Submission Opens | Tuesday, 10 December 2024 |
| Call for Abstracts Submission Deadline | Tuesday, 04 February 2025 23:59 CET |
| Notifications* | Mid March 2025 |
*Note all efforts are made to send notifications by the planned date. Should there be any delays with the selection process, revised date will be posted here.
Guidelines for Abstract Submission
Scientific Research and Case Study Reports can be submitted which, if approved, will be presented in oral or poster sessions.
Scientific research refers to scientific studies (completed or in progress) that meet the ethical, methodological and normative precepts of work with academic rigor. Case Study Reports involve the presentation of actions and professional and/or institutional practice activities.
Abstracts will be reviewed only if they are in accordance with the regulations set out in the template available on the Congress website.
The works will be accepted according to general criteria of quality established by the Scientific Committee, such as: methodological rigor and use of the appropriate literature, relevance to the theme and sub-themes of the Congress, significance of the topic for the Leisure field; contribution to knowledge, consistency, objectivity, and argumentation structure.
All abstracts will be reviewed by the Scientific Committee, in blind system of peer review.
Oral presentations will be held in the format of themed panel: groups of no more than 4 (four) works and discussion/questions will only be held at the end of all presentations. The posters will be presented in sessions with date and time scheduled by the organization of the event.
Approved works can only be presented if at least one of the authors registers for the Congress . If one of the authors is not registered accordingly the work will be removed from the programme.
Please read the submission rules before submitting an abstract.
- Abstracts must be submitted online via the website only.
ABSTRACTS SUBMITTED BY E-MAIL WILL NOT BE ACCEPTED. - Presentation Type: Abstracts may be submitted for Оral, Poster Presentations and Poster Viewing.
The scientific committees will determine whether the abstract will be accepted for presentation, with consideration given to the author’s preference. - Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.
- Each author may register only 1 (one) work as first author in each format (oral presentation or poster) and with different contents. There is no limit for participation in presentations as a co-author.
- Presenting authors must be registered participants. Only abstracts of authors who have paid their registration fees by the Requested Registration Deadline will be scheduled for presentation and included for publication.
Submission of an abstract acknowledges your acceptance for the abstract to be published in the official Congress publications (e.g. Conference website, programmes, other promotions, etc.). - The presenting author is required to ensure that all co-authors are aware of the content of the abstract and agree to its submission, before submitting the abstract.
- All abstracts should be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university specific publications office (or other similar facility) or by a copy editor, prior to submission.
- Disclosure of Conflicts of Interest: Abstract submitters will be required to disclose any conflict of interests in the submission form.
- Instructions for preparation of presentations will be made available on the Congress website.
Before you begin, please prepare the following information:
- Presenting author’s contact details:
– Full first and family name(s)
– Email address
– Affiliation details: department, institution / hospital, city state (if relevant), country
– Phone number - Author and co-authors’ details
- Chosen thematic area.
- Classification: Scientific research or Case study report.
- Preferred Presentation type: Oral, Poster Presentation or Poster Viewing.
- Abstract title – must be in UPPER CASE and limited to 25 words. Please submit symbols as words.
- Abstract text – limited to 500 words including acknowledgments.
(Please Note: word count is affected when tables are included). - Images – The maximum file size of each image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixel. You may upload images in JPG, GIF or PNG format.
- Abstracts should clearly state:
– Introduction/Conceptualization (description of the context and/or academic literature informing the research).
– Approach/Description (indication of theoretical orientation and/or methodological approach).
–Considerations/Conclusions (description and application of original research findings reported in the document). - Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears.
- The submission form allows you to store your abstract as a DRAFT until the deadline. After the deadline if not submitted, drafts will be deleted.
- Click on the SUBMIT button at the end of the process in order to save your abstract. You may log in to the system later to make changes to your abstract, up to the submission deadline. After the deadline, changes will not be possible.
- You will receive an abstract ID number via e-mail after you have submitted your abstract. Please refer to this abstract number in all correspondence regarding the abstract.
- Please contact us if you have not received confirmation that your abstract has been submitted.
- Please do not submit multiple copies of the same abstract.
During abstract submission you will be asked to confirm that you agree to the following:
- I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published as submitted.
- Submission of the abstract constitutes the consent of all authors to publication (e.g. Congress website, programmes, other promotions, etc.)
- The Abstract Submitter warrants and represents that no part of the information and content provided by him/her (Hereafter: the “Content“) to WLC 2025 and Kenes International Organizers of Congresses SA and its affiliates (together: the “Organizers“), nor the publication of any such Content by each of the Organizers, on the internet or otherwise infringes any third party rights, including but not limited to privacy rights and/or intellectual property rights.
- The Abstract Submitter grants each of the Organizers the license and right to use, reproduce, publish, translate, distribute, and display the Content or any part thereof, in any manner and on any platform or media whatsoever, in each Organizer’s absolute discretion, on a royalty-free, perpetual, irrevocable nonexclusive basis.
- I herewith confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract. The submitting author may request to be copied on the abstract correspondence.
- I understand that the presenting author must be a registered participant.
- The Organizers reserve the right to remove from publication and/or presentation an abstract which does not comply with the above.
- I understand that I must select a specific Theme and Topic for my abstract allocation. Although the Committee will work hard to honour this selection, this cannot be guaranteed. The Committee reserves the right to change the Theme and Topic under which the abstract was originally submitted.
- I confirm to have received the consent of all authors for the processing of their contact details by Kenes and the Organizers.
For any questions, please contact us.